Payroll and Benefits Analyst

Posted on Mar 15

The Department

About the Company

Civis Analytics helps leading businesses, nonprofits and government use data to identify, attract, and engage customers, constituents and citizens. With a blend of proprietary data, technology and advisory services, and an interdisciplinary team of data scientists, developers, and survey science experts, Civis helps organizations stop guessing and start using statistical proof to guide decisions. Learn more about Civis at

Civis embraces the individuality of our employees and we celebrate each other's differences. Our products, services, and culture benefit from and thrive on the unique perspectives brought by each person in our Civis community. We're proud to be an equal opportunity workplace, and we are committed to equal employment opportunity regardless of race, age, sex, color, ancestry, religion, national origin, sexual orientation, gender identity, citizenship, marital status, disability, or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

Your Role

Principal Duties and Tasks

Analyze trends, evaluate performance, and create solutions in order to review the relevancy and efficacy of current process, procedure and programs
Enroll employees with carriers and process life status changes through the HRIS system
Continuously innovate and optimize our payroll process and benefits programs
Interface and build strong business partnership with internal departments and senior management
Working with our vendors to take the lead on all implementations of file feeds and updates within the HRIS/Payroll system
Facilitate and manage cross-functional Operations projects


Accurately administer multi-state payroll process and benefits programs
Process garnishments and court ordered deductions in compliance with all federal, state and local laws
Ensure accurate and timely processing of new hires, transfers, promotions, terminations and other similar responsibilities
Serve as primary payroll contact within company and payroll provider
Ensure our payroll procedure and benefits program stay compliant with federal, state, and local municipality tax regulations and laws
Perform regular audits of payroll, tax and 401K data
Partner with HR to ensure accurate processing of benefits related deductions and similar payroll related HR transactions


Manage transactional aspects of HR such as benefit administration, legal/compliance documentation, maintenance of internal systems
Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts
Manages the annual catch-up contribution enrollment
Creates and distributes all benefits enrollment materials - this includes working with design to create documents, creating internal communications and occasionally conducting employee onboarding
Responds to benefits inquiries from employees on plan provisions, benefits enrollments, status changes and other general inquiries within a 24 hour timeframe
Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA
Including talking with employees and their managers as needed
Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities
Provides quarterly reporting on time off, benefits enrollment and other requests
Is the point person for all benefits related compliance and reporting including but not limited to: 5500’s, 401(k) audit, OSHA posting
Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts
Manages the annual catch-up contribution enrollment
Promotes ancillary benefit programs to increase enrollment


Required Qualifications

Bachelor’s degree in Business Administration, Finance, Economics, Accounting, Human Resources or commensurate professional experience
Demonstrated attention to detail
Proficient in Excel or Google Sheets
Use automation to solve problems
Strong experience with state registrations, tax forms, unemployment insurance, COBRA and state tax distinctions required
High-functioning, working knowledge of relevant payroll related standards, codes, GAAP, regulations and other related requirements
Proven ability to function in a fast paced, innovative environment
Proficient written and oral communication skills
Ability to establish and sustain positive interpersonal relationships with employees and management
Ability to accurately and thoroughly document, record, and maintain information and data
Ability to handle confidential and sensitive information with integrity
Project and change management skills

Preferred Qualifications

5+ years of end-to-end payroll administration, tax withholding compliance
Multi-state payroll for TX, CA, OH, FL, IL, DC, WA, NY, GA, WI, MD, VA